Acknowledged personal circumstances

As the recommendation is binding, it is necessary to report any relevant personal issues in time.  

Extenuating personal circumstances
Extenuating personal circumstances include illness, pregnancy, functional disorders (physical, sensory or other) and family circumstances.

If you believe that your Bachelor’s program will be delayed by these circumstances, you need to report this within 4 weeks to the academic advisor and the student counselor of ESA. You can make an appointment with the student counselor through the website. In this way there is sufficient time to minimize any delay in your studies. Obviously this will all be treated with the upmost confidentiality, so if something is wrong, report it as soon as you can.

To report circumstances, we work with deadlines. If you report your circumstances before these deadlines, we can advise the Examination Committee in a timely fashion. As a result, you can be assured that the Examination Committee will take your extenuating personal circumstances into account. The deadline to report such circumstances that have arisen in Q1, Q2 or Q3 is May 30. Circumstances that have arisen in Q4 should preferably be reported before June 30. Circumstances that arise after June 30 should preferably be reported to the student counselor team within 10 working days of occurrence.

Q1, Q2 and Q3 = May 30
Q4                     = June 30
After June 30    = within 10 working days

The extenuating personal circumstances committee, which the student counselor is part of, shall assess the circumstances described and advice the Examination Committee of your degree program with regards to your binding recommendation on the continuation of studies (bsa).

If the Examination Committee acknowledges that there are personal circumstances affecting your situation, this may lead to the binding recommendation being postponed. So if you have any acknowledged personal issues, the Examination Committee may postpone the binding recommendation for one year. It is therefore of the utmost importance that you report possible delays as soon as possible, but at least within 4 weeks.

Postponed bsa
The Examination Committee will decide at the start of the second year which requirements you need to meet at the end of the second study year. The required level will be adjusted.

It is of the utmost importance that you report possible delays as soon as possible, but at least within 4 weeks. If you don’t report these within the 4 weeks, it will not be possible to postpone the binding recommendation. Personal issues reported afterwards will not be taken into account. It is also important to report these issues so that agreements can be made with your study advisor to prevent even more delay.

Documentary evidence

  • (Chronic) illness, disability, pregnancy: statement from a physician, psychologist or a midwife indicating the period in which the circumstances occurred.
  • Exceptional family circumstances: written proof (for example divorce papers, obituary notice, medical statement).