Rules of Conduct

Rules of conduct have been drawn up to ensure that activities at the university can be conducted without problems arising. These are sometimes stipulated in the law, or have been established by the institute on the basis of legislation. The rules of conduct refer to the way in which activities are conducted in the university buildings and on the university premises, the prevention of sexual harassment, working conditions, and protecting privacy.

8.1 House rules and measures to maintain order

Students are expected conduct themselves in a way that does not contravene TU/e house rules in TU/e buildings and on TU/e premises. The following are important in this respect:

  • The TU/e Code of Conduct for Scientific Integrity came into effect on September 1st, 2014 and applies to academic staff as well as students. At the TU/e students are trained to carry out scientific research with integrity. To make clear what scientific integrity constitutes a Code was established that recognizes five central values with a number of accompanying standards: reliability, intellectual honesty, transparency, independence and social responsibility. For example, as a scientist a student may lay no claim to results he did not contribute to; that is a matter of intellectual honesty. The Code was drawn up in consultation with scientists from various fields and was officially adopted in 2014. The TU/e Code is a collection of guidelines, which express how a student as a scientist should behave, and also what a student can expect of other scientists. The Code is not a legal document or a contract that the student enters into with the university. For other often more specific issues, such as committing fraud during examinations or the confidentiality of data, there are other regulations and documents, which often do have a legal status. All scientific staff and Master’s students are asked to sign the TU/e Code and thus declare that they uphold the central values and shall strive to carry out their research in accordance with the standards for integrity. At the start of the Master’s program, Master’s thesis, and upon its completion, but also at the start and completed of the Bachelor’s final project, the student must sign a declaration that he shall act in accordance with the code of conduct for scientific integrity and also that he completed his final project or thesis with integrity.See https://www.tue.nl/en/research/scientific-integrity/. This website also provides information about the complaints procedure

  • The TU/e Regulations on Reporting Irregularities were adopted by the CvB on September 13th, 2012. The regulations have a broad scope, which means that anyone at the university should feel free to report irregularities. The regulations also define what constitutes an irregularity, and specify to whom an irregularity should be reported. A Committee for Integrity and confidential advisors have been appointed to investigate reported incidents. Incidents can be reported when they involve a serious criminal offense, a gross violation of regulations, misleading an accountant appointed by the university, a serious danger to public health, safety or the environment, or if it is suspected that information about such incidents has been deliberately withheld. The regulations do not cover suspected violations of scientific integrity, or individual work- or study-related matters.

  • ‘Regulations for the use and management of university buildings’, adopted by the CvB in its meeting of October 16th, 2003. These regulations provide the ground rules for operational managers in the academic departments and the heads of service departments regarding their competencies and responsibilities with respect to the management of TU/e buildings and premises.
    The regulations also provide guidelines for ensuring that the quality of the buildings and premises is maintained. As such, they are intended for all TU/e employees, students and tenants who have a contract with the TU/e and who make use of the public parts of the buildings.
    For students, the most important parts of the regulations are those relating to security and access to buildings, reporting incidents, computer use, eating and drinking, and the use of bicycles and mopeds.
    In addition it is important to note that, as of March 15th, 2004, the Eindhoven police will be responsible for enforcing the parking and traffic policy. Cars and motor-cycles that pose a danger by being incorrectly parked will be towed away. The complete regulations can be consulted via educationguide.tue.nl. 

  • The TU/e Code of Conduct on psychosocial work pressure (inappropriate behavior and pressure of work), approved on October 4th, 2000, was most recently modified on October 4th, 2012, under Article 1.12 of the collective labor agreement for Dutch universities, January 1st, 2011 – January 1st, 2014. This code of conduct includes a complaint regulation describing the procedures for dealing with complaints in this regard. In addition, two confidential counselors have been appointed to provide assistance in cases of sexual and non-sexual intimidation, aggression, violence, bullying, discrimination or excessive work pressure (see also Chapter 7, paragraph 7.4.1. of this statute)

  • TU/e non-smoking regulation 2007 Under this regulation, there is a general smoking ban in public spaces at TU/e, unless indicated otherwise.

  • On July 1st, 2012, the TU/e regulations on computer and network use 2012, adopted by the CvB came into force. Among others, this regulation applies to students and staff who have obtained permission to use TU/e computer and/or network facilities. The regulation explicitly describes what is not allowed during the use of the facilities (art. 4). It also contains provisions on handling reported incidents of misuse of TU/e computer and/or network facilities and the countermeasures that the TU/e can take. The following measures can be taken against students:
    1. A written warning, including a written warning with conditions;
    2. The immediate removal or blocking of information. This might also include the removal or blocking of other information belonging to the student concerned. The student is responsible for all damage caused by the removal or blocking of information, as referred to in this article, also when this involves the removal or blocking of other information than that belonging to the student involved;
    3. Conditional or unconditional denial of access to and/or use of the facilities and/or use of the user code, password and/or e-mail address, and/or conditional or unconditional denial of access to TU/e buildings, as described in the regulation on the use of university buildings;
    4. Lodging a complaint about an unlawful act;
    5. If a third party can prove that his rights have been violated, the identity of the student involved can be made known to that third party. The regulation explains how complaints about the misuse of computer facilities are dealt with. The starting point for the regulation is that a complaint is submitted. This notification can relate to misuse by either students or staff. Misuse by students can be reported to the Computer Use Committee (Commissie Gedragscode Computergebruik, CGC). If the misuse is not serious, the program director himself, rather than the CGC, can deal with the complaint. Incidents of serious misuse are reported to the full CGC, which issues advice to the competent authority. The CvB may impose one of the aforementioned measures. The TU/e 2012 regulations for computer and network use can be found online on www.tue.nl/esa.

Further information on house rules and measures to maintain order
Legislation and regulations: 

For more information:  

  • general: Legal Affairs, phone no. +31 (0)40 - 247 22 11
  • complaints relating to the code of conduct on psychosocial work pressure: confidential advisors:
    • Ms M.M. van den Bosch-Doreleijers, +31 (0)40 -247 34 75
    • Drs. J.M. Beenhakker +31 (0) (40)247 45 35

8.2 Health, Safety and Working Conditions

The CvB is responsible for the health, safety and other working conditions in the buildings and on the premises of TU/e.

The provisions of the Working Conditions Act for TU/e staff activities apply equally to TU/e students and external students. They are expected to observe the necessary precautions and care. In particular, they are obliged to:

  • use the provided personal protection equipment properly and to store it in its appropriate place after use;
  • use instruments, equipment, and dangerous materials properly and not to make alterations to the provided safety devices;
  • comply with further rules and instructions regarding safety and health;
  • immediately report matters that can jeopardize safety and health to those locally responsible or to the CvB.

TU/e, and especially the AMVS (Arbeidsomstandigheden Milieu Veiligheid Stralingsbescherming), provides students with information on RSI (Repetitive Strain Injury) and CANS (Complaints of Arm, Neck and/or Shoulder) resulting from working with monitors, mice and keyboards. The AMVS has published a brochure on this subject. Students who have RSI symptoms are advised to contact their academic advisor.

Further information on health, safety and working conditions

Legislation:             - Working Conditions Act

Information from:    - AMVS, phone no. +31 (0) (40) (247) 35 00, amvs@tue.nl

https://www.tue.nl/en/university/about-the-university/organization/support-services/personnel-and-organization/occupational-health-safety-environment-and-radiation-protection/  

8.3 Protection of personal data

Students (including external students) have the right to protection of their personal data as registered in TU/e files. This is the responsibility of the CvB. Since September 1st, 2001, this has been covered by the Personal Data Protection Act.

Further information on personal data protection

Legislation: 

  • Personal Data Protection Act
  • Legal Affairs, phone no. +31 (0) (40) (247) 22 11
  • ESA, tel. +31 (0)40-247 4747

8.4 Copyright law

Students and external students have to deal with matters of copyright during the course of their studies. This may take the form of making analogue or digital copies of publications and making using of sections of work published by another author in their own work. Students and external students must observe copyright laws when using publications, such as books and professional journals. The copyright law provisions are noted on the first pages of the document. If students fail to observe these laws, it constitutes fraud or plagiarism, and the Examination Committee is entitled to impose sanctions. See the article on fraud in the examination rules and procedures for the program concerned.

In a limited number of cases, it is permitted to make photocopies or otherwise copy existing texts and pictures, without needing further permission from the patent owner. In these cases, the following rules apply in accordance with the Copyright Act:

Reproducing the publications of another author (analogue, digital)
Making photocopies of another author’s work (paper → paper) without the consent of that author is permitted if:

  • the photocopies are for personal use or studying;
  • the number of photocopies made is small (maximum three);
  • the photocopies are made by the future user himself (or at his request);
  • it concerns no more than a small part (no more than 10% of the text and no more than 10,000 words).

The latter condition does not apply to publications that are out of print (e.g. a unique antique book), or to short articles in newspapers or magazines. These may be copied in their entirety.

The above relates to photocopying for personal use or study and also applies to printing (digital → paper) and scanning (paper → digital) publications by another author.

Digital publications, even when these are still available, may be reproduced digitally (downloading, digital → digital) in their entirety without permission for personal use or study.

Use of portions of publications by another author in a piece of written work
It is forbidden to use parts of a publication by another author without the consent of that author and without including references in the correct manner. When someone acts in this manner – in other words, attributing the text of another author to himself – this is considered as plagiarism. Plagiarism is a serious offense. The Examination Board may take action if plagiarism is found to have occurred. An exception to the above is the use of citations. In order to cite another author’s work, no prior permission is required (but the title, date or edition and number must be referenced). However, citations – quoting from the text of another author word for word – must meet a number of requirements. The citation must:

  • be used in an academic context;
  • be functional. The text cited must be relevant to the subject;
  • be short. It is not possible to state a maximum length for a citation here;
  • originate from legally published material. Citing from confidential or as yet unpublished material is not permitted;
  • not be a misrepresentation or distortion of the cited work;
  • include the source and name of the cited work.

An author must also be referenced if the text of another author is not cited word for word but is paraphrased using different words. Citations are usually associated with quoting text excerpts, but they may also take the form of photographic material, illustrations, tables and video excerpts.

Further information on copyright law

Legislation:                    - Copyright Act of 1912

For more information:    - Legal Affairs, phone no. +31 (0) (40) (247) 22 11

8.5 Patent law

By signing the enrollment form, students waive all entitlements regarding intellectual property rights to work, models, drawings or inventions produced in the context of their study (and/or in the context of projects relating to the program conducted by TU/e or third parties in which the students are involved) throughout the entire period that they are enrolled as a student at TU/e (or are otherwise employed by TU/e) in favor of TU/e.

If TU/e has to undergo certain procedures at a later date to acquire or preserve these rights, the students concerned may be asked for their cooperation. In such cases, they are obliged to cooperate without imposing further conditions. If any costs should be incurred by third parties (including official bodies) they will be borne by TU/e.

In the case of internships, graduations or involvement of other companies etc. in the program, a supplementary statement relating to property rights will often also be drawn up. This supplementary statement will take precedence over the general waiver of intellectual property rights.

Students participating in research in the context of a research contract may be asked to sign a confidentiality statement.

Further information on patent law

Legislation and regulations:   

Patents Act
TU/e patents and inventions regulations of June 29th, 2006 (which came into force on January 1st, 2006; modified on September 4th, 2008).

For more information:

  • Legal Affairs, phone no. +31 (0) (40) (247) 22 11 or Mr G.N.M.J. Verschuren of TU/e Innovation Lab, phone no. +31 (0) (40) (247) 56 26.