Graduation checklist IST (new)

 The information below relates to the new curriculum and is only intended for students who started in September 2021 or later.  

Students who started their studies prior to September 2021 follow the previous curriculum and can find the information under graduation checklist CSE/DSiE/IST (old).

Graduation timeline

A. Individual study program – Q3 

At the end of Q3 of your studies, when you have approximately 40-45 ects please hand in your individual study program via form 1 Individual Study Program. This form needs to be signed by the contact person of the research group where you intend to graduate. A list of contactpersons can be found here.  

If you do not know where you will graduate yet, please have the form signed by your teacher coach. It is important to hand in the form even if you are not entirely sure of your program. You are able to make changes to it at a later stage. You will be asked to hand in a definite program (if changes have been made) when you request permission to start your preparation phase. There is one exception to this: For some elements in your program you need explicit permission to include them in your program. For example for taking courses abroad, or at another university or for doing an internship. In case you want to add these elements to your Study Program after your initial ISP form has been approved, you will be asked to submit a revised ISP form separately instead of including it with your form for the start of the preparation phase. 

B. Start preparation phase – at least 1 month prior to start 

Before you can start your preparation phase you need to ask permission by submitting form 2: Preparation phase. This form includes a description of your intended research project. The Examination Committee checks if you do not have too many courses left open and reviews your proposal. If there have been changes in your study program you need to also hand in a new ISP form (form 1) together with your form 2. The Examinations Committee will not give you permission to start your preparation phase unless you have an approved ISP. 

  • Have the form(s) signed by your supervisor, sign yourself.
  • Submit a signed digital version in PDF to the student administration: csa.mcs@tue.nl

C. Start graduation phase – when you pass preparation phase assessment 

Your preparation phase ends with an assessment. As soon as you have passed this assessment you can ask permission to start on your graduation project. The Examination Committee checks to see if you do not exceed the maximum number of courses still to be completed. Please note it may take the Examination Committee up to 1 month to process your form.  

D. Prepare graduation assessment – 6 weeks before final assessment 

  • Ensure that the assessment committee is composed  (Form 4:Assessment committee form.) at the latest 1 month before your final presentation. 
  • The graduation supervisor must assemble the committee according to the graduation regulations, sign the form, and submit it to the Examinations committee digitally Examination.Committee.MCS@tue.nl. Without an approved assessment committee, you are not allowed to have your defense and we will not process your result in OSIRIS. 

While executing your project 

  • Consult the dates of the examination committee meetings and register for one of them at the latest four weeks in advance via OSIRIS. You can do this by clicking on Progress and then Qualification request. Please select the date of your preference from the list above and fill in the date in the OSIRIS form. Your defense should take place at the latest 2 weeks in advance of the meeting. This means you can do a qualification request before the actual defense has taken place. (In the examinations committee meeting, the examinations committee determines whether or not you qualify for the diploma; you do not attend the meeting yourself.)  

At the end of your project 

  • Book a room for your presentation, provided all components, apart from the graduation project, of your study program are completed. Book the room for at least 2 hours. After the presentation, only minor corrections in the graduation report can be introduced. 
  • Your supervisor should submit to the student administration: 
  1. Your grade with the assessment form (electronically to: csa.mcs@tue.nl), 
  2. Your graduation report in a pdf file, 
  3. Declaration concerning the TU/e Code of Scientific Conduct for the Masters thesis; filled in and signed by the student. The document can be found at the last page of the assessment form or here

Graduation 

After you completed your project 

  • End you enrollment: please check this link from the study guide 
    (For questions about your enrollment, please contact ESA@tue.nl.) 
  • Fill out the graduation survey. You will get an e-mail with the link from the student administration. 
  • Attend the graduation ceremony. You will get an email with the invitation from the student administration about 2 weeks in advance with the exact timeslot and location.