Absence

If you are ill or cannot be present, you should notify all relevant parties, including fellow students, mentors, lecturers and experts. It is crucial that these persons are contacted as soon as possible. After your return, you can get in touch with them again to make arrangements to get back on track. If your illness or absence takes more than a few days, it is likely to affect your academic progress and possibly cause a study delay. In this case you should contact your mentor and academic advisor right away.

If you are ill during a deadline period, you should contact the academic advisor immediately (within 24 hours). You should also notify fellow students with whom you collaborate and the mentor/lecturers/examiners involved.

Contact details for the academic advisors can be found on the Contact page.

Students who are absent from interim tests/final tests may have valid extenuating personal circumstances for doing so that must be taken into account:

In any case the following personal circumstances will be recognized:

• Illness
• Exceptional family circumstances
• Pregnancy and childbirth
• Top-level sports activities 
• Other situations involving circumstances beyond student's control

It must be determined to what extent there are valid extenuating personal circumstances. This determination will be made by the academic advisor on behalf of the Examination Committee.

The procedure concerning absence on the grounds of force majeure/extenuating personal circumstances is as follows:

• The student must report to the academic advisor that extenuating personal circumstances have arisen. He/she must report this or have this reported within 24 hours of the personal circumstances having arisen as far as this influences participation in (interim) tests.
• The academic advisor shall determine whether the extenuating personal circumstances are valid, taking into account the five abovementioned cases.
• The student must produce evidence if the Examination Committee deems this necessary.
• The secretary to the Examination Committee shall record the report in OSIRIS, immediately upon being notified by the academic advisor.
• The academic advisor must report to the lecturer involved that a student reported a valid extenuating personal circumstance.
• The lecturer shall provide the student with an opportunity to complete the (interim) test (or an alternative test) or comes to an alternative arrangement with him/her. In the case of large study components, the lecturer can in any case schedule a catch-up opportunity for students who, due to personal circumstances, were unable to take the interim test on the first opportunity. If a final test was missed due to a valid personal circumstance, the Examination Committee shall permit the student to participate in the retake.
• Any student who has been absent for interim tests two or more times during one academic year shall be summoned by the academic advisor.

Contact details for the academic advisors can be found on the Contact page.