Graduation Procedure

Registering for the Examination Committee AP meeting in order to finish your master program

In order to graduate from your master program you need to request the Examination Committee AP (EC AP) to determine that you have completed your master exam program and are eligible for your master degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You submit your graduation request via Osiris Student by clicking on 'Progress' and then 'Status: Request graduation'. 

Below you find the set of deadlines and more information.

Graduation deadlines

2022-2023

EC AP meeting date Deadline to register for the EC AP meeting Final date to send the latest documents/results to CSA-AP Graduation Ceremony 
28/09/2022 31/08/2022 14/09/2022 17/10/2022
26/10/2022 28/09/2022 12/10/2022 19/12/2022
 30/11/2022 02/11/2022 16/11/2022 19/12/2022
14/12/2022 16/11/2022 30/11/2022 13/03/2023
25/01/2023 28/12/2022 11/01/2023 13/03/2023
22/02/2023 25/01/2023 08/02/2023 13/03/2023
29/03/2023 01/03/2023 15/03/2023 15/05/2023
19/04/2023 22/03/2023 05/04/2023 15/05/2023
31/05/2023 03/05/2023 17/05/2023 10/07/2023
28/06/2023 31/05/2023 14/06/2023 10/07/2023
                No meeting in July    
29/08/2022 01/08/2023 15/08/2023 TBD

Examination Committee meeting Data

Every month (except July) there is an EC AP meeting. Your graduation request will be discussed during the EC AP meeting without your presence.

Deadline to register for EC AP meeting

The deadline to register yourself in Osiris for the EC AP meeting is 4 weeks prior to the EC AP meeting. Registration always refers to the first upcoming EC AP meeting. If you register after the deadline, your graduation request will be postponed to the next EC AP meeting. You can find the deadlines to register for the EC AP meetings in the table above.

Please mention in the mark field in your graduation request in Osiris the date of your final exam program activity.

Final date to send results/documents to CSA AP

10 working days prior to the EC AP meeting the following steps have to be completed.

1. Approved exam program

Please check whether you have an exam program approved by the SPC (Study Program Committee)  AP and/or whether you have communicated any changes in your exam program to the SPC via the appropriate form and whether it has been approved. 

Without an approved exam program your graduation request will be rejected.

2. Grades processed in Osiris

Please check that all courses in your exam program approved by the Study Program Committee are completed and all results are registered in Osiris.

3. Documents needed in order to graduate

If you have not completed the three steps above 10 working days prior to the EC AP meeting your graduation request will be rejected and postponed to the next EC AP meeting.

After the EC AP meeting

You will receive an e-mail with the decision of the EC AP approving or rejecting your graduation request. If your graduation request is approved, the EC AP decision will be visible in Osiris 3 working days after the EC AP meeting. If your graduation request  is rejected, your graduation request will be postponed to the next EC AP meeting.

If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central after the decision of the EC AP is visible in Osiris. You can download an extract of your diploma 3 working days after the decision of the EC AP is visible in Osiris via DUO. The extract is a valid proof of your diploma.

Your graduation date on your diploma will always be the date of your final exam program activity, not the date of the EC AP meeting.

Terminating your TU/e enrollment

When all results of your exam program are registered in Osiris and you have registered for the EC AP meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August. 

You can find all information regarding the termination of enrollment procedure here.

Graduation Ceremony

In the table above (last column) you can find the date of your graduation ceremony related to your graduation request. Save this date in your agenda.

Approximately two weeks before the graduation ceremony, you receive an invitation via e-mail from the CSA AP. During the ceremony, you (as well as your fellow master graduates) receive your diploma in public. After the ceremony, you and your invitees are invited for drinks.

If you do not want to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please contact CSA AP to make an appointment to pick up your diploma at the CSA AP office in Flux 0.124.