Reserving a room

As a student you can reserve a workspace in which to meet with others. Or you can reserve your own personal study space. It is also possible to reserve a classroom for larger groups. A space can be reserved in various ways, for example through Planon SelfService or Outlook. 

If you finish early or don’t need a reserved space after all, please sign out, so that someone else can use the space. 

Reserving a room

You can reserve a room in different ways: 

As a student, you can reserve a space via Outlook. The reservable spaces are included in both Outlook and Planon. You reserve a space by clicking on the 'location' button in a meeting request and opening the relevant meeting room. 

Reserving with the application Planon SelfService via your laptop
The Planon SelfService (PSS) is especially useful if you want to find and reserve a room with special facilities. By logging in with your TU/e username and user code, you can reserve a study/workspace or a meeting room.

Claiming with the app on your smartphone 
As the moment of arrival at a free study/workspace or meeting room, you can claim it. You do this by scanning the QR code that is present at the study/workstation or meeting room with the Planon app on your smartphone or tablet. If you leave the study/workspace or meeting room earlier than planned, please sign out again by scanning the QR code. You need to install this app on your mobile device from your app store in advance. (Choose Planon Live with white and green icon).

Want to know more? Then check out Facility Management Center's intranet page.

Having problems?

Do you think something has gone wrong in BookMySpace or is the Planon app not working properly? Discuss this with one of your fellow students or your student mentor. If they’re unable to help, send an email to or call +31 (0)40 247 4747. Our helpdesk team will be happy to assist you.  

More information

Want to know more? Contact Book My Space & Conferences at 040 - 247 2926 or via the contact form below.